ASSOCIATION OF NEW HAMPSHIRE LAW LIBRARIANS

BYLAWS

ARTICLE I – NAME

This organization shall be known as ANHLL of New Hampshire Law Librarians, hereinafter referred to as ANHLL.

ARTICLE II - OBJECT

ANHLL is established to promote law libraries and law librarianship through education to foster a spirit of cooperation.

ARTICLE III – MEMBERS

Section 1. Classes of Members.

A. Any person connected with a law library or interested in promoting law libraries in New Hampshire may become an active individual member upon payment of annual dues.
B. ANHLL may at any regular meeting elect honorary members by two-thirds vote of those present.

Section 2. Dues.

A. The membership year of ANHLL shall be from May 1st to April 30th.
B. Annual dues shall be $10.00 per active individual member, payable at the annual meeting.

Section 3. Delinquency of dues.

A. Members failing to pay dues after the expiration of six months shall be suspended from membership by the Treasurer. Suspended members may be reinstated at any time upon payment of the full current year's dues.
B. Members in arrears in dues shall be notified by email first in September, second by email in January, and then shall be removed from the membership rolls thirty (30) days thereafter. Any member delinquent in his or her dues may be removed from the membership rolls.
C. Suspended members may be reinstated at any time upon payment of the full current year's dues

Section 4. Resignation.

Members may resign in good standing by sending a letter of resignation to the Membership Coordinator.

Section 5. Voting.

A. All active individual members shall be voting members of ANHLL and may hold office and chair committees.
B. All honorary members shall be voting members of ANHLL and may chair committees.
C. The affairs of ANHLL, including elections, shall be conducted by a majority voting, unless otherwise provided in the Bylaws.

Section 6.

Membership in ANHLL or participation in any activity of ANHLL shall be open without regard to age, color, creed, disability, gender, nationality, race, sexual orientation or political affiliations.

ARTICLE IV - OFFICERS

Section 1. Officers.

The elected officers of ANHLL shall be President, Vice-President, Secretary, Treasurer, and Membership Coordinator.

Section 2. Duties of Officers.

A. President. The President shall preside at all meetings of ANHLL and of the Executive Committee and is the chief executive officer of ANHLL.
B. Vice-President. The Vice-President shall perform the duties of the President in the absence or inability of the President to serve. The vice-president shall serve as chairman of the Program Committee.
C. Secretary. The Secretary shall keep an accurate record of all meetings of ANHLL and of all meetings of the Executive Committee. All books and records of the Secretary shall be the property of ANHLL and shall be of access at all reasonable times and places.
D. Treasurer. The Treasurer shall receive all monies of ANHLL and shall deposit them in such bank or banks as may be designated by the Executive Committee. The Treasurer shall disburse ANHLL’s funds as directed at a meeting or by the Executive Committee, retaining vouchers for same. S/He shall pay all bills of ANHLL, being careful to retain vouchers for the same and report same to the President and ANHLL.
E. Membership Coordinator. The Membership Coordinator shall inform all members of each meeting in accordance with Article VII, Section 4 of these bylaws.
F. The officers shall perform such other duties as shall be directed by ANHLL.

Section 3. Election of officers.

A. Officers shall be elected by ballot for a term of two years or until their successors are elected. Elections shall be in odd number years. The Nominating Committee shall nominate a candidate for each office to be filled. Additional nominations may be made from the floor. Consent to serve shall have been obtained from each candidate.
B. The term of office shall begin at the close of the annual meeting at which the officers are elected. If there is only one candidate for any office, the election may be by voice vote. A majority of those present and voting shall elect.

Section 4. Executive Committee.

The Executive Committee shall constitute the officers of ANHLL. The Executive Committee is authorized to perform such duties as it may deem expedient. Seven days notice of its meetings is to be given by email.

Section 4. Vacancies in Office.

In case of a vacancy in the office of President, the Vice-President shall become President. Vacancies for other offices shall be filled by the Executive Committee until the next regular annual meeting, when ANHLL shall fill the vacancy for the unexpired term.

ARTICLE V - MEETINGS

Section 1. Regular Meetings.

ANHLL shall meet at least four times per year. The meeting dates shall be set at the discretion of the Executive Committee. At least two educational programs shall be held each year.

Section 2. Annual Meeting.

An annual meeting shall be held in the spring and shall be for the purposes of electing officers, receiving reports of officers and committees, and for any other business that may arise. The date, time, and place shall be set by the Executive Committee.

Section 3. Special Meetings.

Special meetings may be called by the President or by the Executive Committee and/or shall be called upon written request of three members. Except in cases of emergency ten days notice shall be given. The business transacted at any special meeting shall be limited to that stated in the call.

Section 4. Executive Committee Meetings.

Meetings of the Executive Committee shall be at the call of the President or upon written request of three members of the committee. Three members of the Executive Committee shall constitute a quorum.

Section 5. Meeting Notice.

Written notice of each meeting shall be emailed to members last known email address, not less than two weeks before the meeting. Notices of the meeting shall include the date for the meeting, the time when the meeting will be conducted, the location and the topic of the meeting.

Section 6. Quorum.

Seven members of ANHLL shall constitute a quorum for conducting business.

ARTICLE VI - COMMITTEES

Section 1. Standing Committees.

A. The standing committee shall be Program.
B. The President shall appoint a Program Committee of two or more members at recommendation of the Vice President who serves as chair. The committee shall plan all programs.
C. In the year of an election, the President shall appoint a Nominating Committee of three members, at least two of whom are not members of the Executive Committee. The Nominating Committee is responsible for reviewing the credentials of interested members and preparing a final slate of candidates for all elective offices.

Section 2. Special Committees.

Special Committees may appointed by the President, the Executive Committee or the membership. Each committee shall be comprised of a minimum of two persons. Each committee is responsible for electing a committee chairperson. Efforts should be made to elect a chairperson that does not hold office. In cases where the committee does not appoint a chairperson, the President shall appoint a chairperson.

Section 3.

Committee Reports. Committee chairpersons shall report on their activities at least annually and at such other times as directed by the President. The members of all committees shall hold office until relieved by their successors. All committee chairpersons should prepare a written annual report summarizing their respective committee’s activities during their term of office.

Section 4.

The President shall be an ex-officio member of all committees except the Nominating Committee.

ARTICLE VII - FINANCES

Section 1.

The fiscal year shall begin on the first day of May and end on the last day of April of each year.

Section 2.

Fifty percent (50%) of total dues collected by ANHLL shall go towards educational enhancement purposes.

Section 3.

No loans shall be contracted on behalf of the organization and no evidence of indebtedness shall be issued in its name unless authorized by a two-thirds (2/3) majority vote of the active membership.

Section 4.

The active membership, by majority vote of those present at any regular or special meeting, must approve any project requiring the expenditure of funds in excess of $ 100.00.

ARTICLE VIII – PARLIAMENTARY AUTHORITY

Roberts Rules of Order Newly Revised shall govern ANHLL in all cases in which they are not inconsistent with these bylaws.

ARTICLE IX - AMENDMENTS

Section 1. Amendments.

These bylaws may be amended by an affirmative vote of two-thirds
(2/3) vote at any regular meeting of ANHLL provided the notice emailed to all members at least thirty (30) days prior to the meeting includes the proposed amendments.

Section 2. Effective date of amendments.

Amendments to these bylaws shall take effect at the close of the meeting at which they are adopted unless otherwise provided.

ARTICLE X - DISSOLUTION

In the event of dissolution of ANHLL:

A. All debts of ANHLL shall be paid.
B. Any and all of its assets shall become the property of the New Hampshire State Law Library or of another organization with objects similar to those of ANHLL and which qualifies under Section 501(c) (3) of the Internal Revenue Code.
C. No monies shall inure to members as individuals but shall be distributed in the manner specified in Section B.

AMENDMENTS
1981 Adopted April 7, 1991

1987 Art.III, s.3 amended to reflect increase in dues (5/22/87)

1990 Amendments to Articles II, III, IV, V, VI, VII, VIII, IX, and XI. (5/16/90)

1994 Art.III, s.3 amended to show dues increase and educational commitment. (5/25/94)

2005 GENERAL REVISION at the June 2, 2005 Annual Meeting.